Verification of benefits at front-desk speed — and an intake portal that ends the phone tag.
Benefit Beacon desktop prepares benefit-summary PDFs on each practice’s configured template and is one of the five desktop tools — and it comes free with any other ClaimVolt tool. Benefit Beacon Plus is the separate provider-facing intake and delivery lane: provider offices submit requests through their assigned links, your team completes the authorized workflow, and the completed summary returns through the configured delivery path.
The jobs Benefit Beacon removes
- Verification phone queues — provider offices calling in requests, your team writing them down, everyone waiting on callbacks
- Hand-built VOB forms — filling each practice’s verification form by hand, patient after patient
- Payer-number hunting — digging up the right insurance phone number for the fourth time today
- Fax-and-hope intake — requests arriving with half the fields you actually need, in someone else’s handwriting
Finished VOB PDFs, one patient after another.
Built for repetition
Pick the practice and the insurance, enter the patient fields, click Generate VOB. The form clears and puts the cursor back in the first field — ready for the next patient without touching the mouse.
Per-practice templates
Every doctor or practice gets its own template — the PDF background plus field layout of that practice’s VOB form — so what you deliver looks exactly how each office expects it.
Templates arrive on their own
Admins publish the known-good template set once; every signed-in workstation receives it automatically. No files to pass around, no versions to argue about.
One insurance list for the team
The payer list — names and phone numbers — is maintained once for the whole team and served from your company cloud. The right number fills in by itself.
A running count as you work
The stats bar tracks the verifications generated today, and admin Reports & Analytics keep whole-team volumes, run history, and your own measured time numbers.
Keeps working offline
If the connection drops, the pill flips to Offline, everything local keeps working, and it recovers on its own when the connection is back. No lost afternoons.
Custom intake forms your provider offices fill out for you.
The biggest verification time-sink isn’t filling the form — it’s getting the request: the calls, the voicemails, the faxes missing half the fields. Benefit Beacon Plus flips the flow. Each provider office that sends you work gets a clean web intake form, customized to exactly what that office collects — their fields, their language, their required boxes.
Offices submit online in a minute. The request lands with your team — complete, legible, and structured — your team runs the verification, and the office gets back a finished benefits summary on their own template. No phone tag, no rekeying someone’s handwriting, no “can you fax that again.”
| Step | Status |
|---|---|
| Offices call or fax requests in | Replaced |
| Staff rekey half-complete requests | Replaced |
| Custom web form per provider office | Included |
| Requests arrive complete & structured | Included |
| Completed summary back to the office | Your team, fast |
Availability: Benefit Beacon Plus is priced at $47/month for single-tool customers and is included in every suite. Activation, provider migration, links, output mode, and delivery remain separate setup gates; pricing does not prove a provider is live. The intake portal is the one part of ClaimVolt that travels beyond your walls — at your workflow review we’ll walk through exactly how that data path works and the compliance paperwork behind it.
From request to delivered summary.
The office submits
A provider office opens their custom intake form and submits the verification request online.
Your team is notified
The request lands with your team — complete and structured, no rekeying, no callbacks.
Verify & generate
Your team runs the check and Benefit Beacon builds the finished VOB PDF on that practice’s template.
Deliver
The office gets its completed benefits summary back — in the format it already knows.
The bonus tool — and the $47 upgrade that changes intake.
Benefit Beacon desktop
- Finished VOB PDFs on per-practice templates
- Team insurance list with payer phone numbers
- Reports: volumes, history, measured time numbers
- Automatic updates, signed Windows installers
Benefit Beacon Plus
- Custom intake form per provider office
- Offices submit online — no phone tag, no faxes
- Requests arrive complete and structured
- Included free in Starter, Team, and Practice suites
Questions offices ask about Benefit Beacon
Is Benefit Beacon really free with any other tool?
Yes. Benefit Beacon desktop is a $97-per-month tool on its own — and it’s included free with any other ClaimVolt tool purchase. Buy Remit Forge, Appeal Volt, Posting Review Desk, or Cover Forge at $97/month and Benefit Beacon desktop comes with it: two tools for the price of one.
What exactly is Benefit Beacon Plus?
The web intake portal. Instead of provider offices calling or faxing verification requests, they submit through an online intake form customized to what each office actually collects. Requests land with your team, and you return the completed benefits summary. $47/month for single-tool customers; included in every suite. Activation, provider migration, links, output mode, and delivery remain separate setup gates; pricing does not prove a provider is live.
Where do the VOB templates come from?
Each doctor or practice gets its own template — the PDF background plus the field layout of that practice’s VOB form. Admins manage and publish templates once, and every signed-in workstation receives the company set automatically.
Does patient data leave our office?
The desktop tool generates VOB PDFs on your machines, saved to folders your practice controls, and license activation never sends patient data. The optional intake portal transmits verification requests from provider offices to your team over encrypted connections — at your workflow review we’ll walk through exactly how that data path works and the compliance paperwork behind it, so your answer comes from the actual architecture.
What does it run on?
Shipped, signed installers for Windows, with automatic updates. The intake portal is web-based — provider offices need nothing but the link to their form.
Show us how requests reach you today. We’ll show you the portal.
Tell us how verification runs in your office — who calls, who faxes, who rekeys — and we’ll show you exactly which jobs Benefit Beacon takes over, with honest numbers from our own floor.
Request my workflow review